Terms and Conditions

By submitting your information on this form or on our websites you accept the following terms and conditions for receiving bookkeeping services from Integra Global Solutions (Integra/Company).

Introduction

These Terms and Conditions ("Agreement") govern the provision of bookkeeping services ("Services") by Integra Global Solutions, referred to as "Company," to the client/you, referred to as "Client." By engaging our services, the Client agrees to abide by the terms outlined in this Agreement.

Scope of Services

The Company agrees to perform bookkeeping services, which may include but are not limited to: Recording financial transactions, Reconciling bank and credit card accounts, Generating financial reports (profit & loss, balance sheet, etc.), Accounts payable and receivable tracking, and Tax preparation support (excluding tax filing unless specified)

Any additional services requested by the Client that are outside the agreed scope will require a separate agreement and may be subject to additional fees.

Fees and Payment Terms

Fee for services needs to be paid to FreshBooks based on FreshBooks terms and conditions.

Client Responsibilities

The Client agrees to provide accurate, complete, and timely financial records, statements and other necessary documents required for bookkeeping. The Client must notify the Company of any changes in financial data, banking details, or business operations that may impact bookkeeping. The Company is not responsible for errors resulting from incorrect or incomplete information provided by the Client. The Client is responsible for local taxation, audits, local, state or federal accounting deadlines and regulations, and any related representation.

Data Confidentiality

Both parties agree to maintain strict confidentiality regarding all financial and business information exchanged. The Company will not disclose Client information to third parties except as required by law or with written consent. Secure data handling practices will be followed in accordance with [ISO 27001 security standards].

  • Each party hereto agrees that any information it obtains from the other in connection with this agreement, which is proprietary to the disclosing party and regularly kept confidential by the disclosing party Confidential Information, shall be kept confidential by the recipient party. confidential information shall be disclosed only by the recipient party to the recipient party's employees and contractors who are subject to confidentiality agreements or legal obligation of confidentiality that cover such Confidential Information or to persons otherwise authorized by the Client in writing.
  • Confidential information shall not include information that belongs to the recipient party or is
    • Already known by the recipient party without an obligation of confidentiality other than under this agreement,
    • Publicly known or becomes publicly known through no unauthorized act of the recipient party, (iii) rightfully received from a third party,
    • Rightfully received from a third party,
    • Independently developed by the recipient party without the use of the other party's Confidential Information,
    • Disclosed without similar restrictions to a third party by the party owning Confidential Information,
    • Approved by the other party for disclosure, or
    • Required to be disclosed pursuant to a requirement of a governmental agency or law of the Pennsylvania state, USA, or any governmental or political subdivision thereof, so long as the party required to disclose the information provides the other party with timely prior notice of such requirement.
  • The Company is not liable for any data breaches that happen with the Client. The Company is responsible for maintaining the confidentiality of only the data sent to them for completing their assigned tasks.

Indemnification and Limitation of Liability

The Company will perform services with due diligence and professional care but does not guarantee specific financial outcomes. The Client is responsible for reviewing and verifying financial reports for accuracy before making business decisions.

The Client agrees to indemnify, defend, and hold harmless the Company, its affiliates, officers, directors, employees, and agents from and against any and all claims, liabilities, damages, losses, costs, and expenses arising out of or related to (i) any breach of this Agreement by Client, (ii) any negligence, willful misconduct, or violation of law by Client or its representatives, or (iii) any third-party claims resulting from the use of Integra’s services, except to the extent caused by the Company’s gross negligence or willful misconduct, in which case the Company’s liability shall not exceed the fees for such services for the period in question.

Term and Termination

This Agreement remains in effect until terminated by either party email notice. If terminated, all outstanding payments must be settled before the final release of bookkeeping records. The Company reserves the right to terminate services immediately in case of fraud, or breach of agreement.

Compliance and Legal Responsibility

The Client is responsible for ensuring compliance with tax laws, financial regulations, and reporting obligations. The Company may offer guidance but does not provide legal or tax advice unless explicitly agreed upon. The Company will not be liable for any penalties resulting from the Client’s failure to meet regulatory requirements.

Dispute Resolution

Any dispute between the Company and the Client shall be discussed, and earnest attempts shall be made to find a solution. All disputes or claims in connection with this agreement will be resolved by final and binding arbitration by an arbitrator in Pittsburgh.

Force Majerue

Any delay or failure of either party to perform its obligations under this Agreement will be excused to the extent that the delay or failure was caused by an event beyond such party’s control, without such party’s fault or negligence and that by its nature could not have been foreseen by such party (which events may include natural disasters, embargoes, explosions, riots, pandemic, wars or acts of terrorism) (each a “Force Majeure”). Company will use all diligent efforts to end the Force Majeure, ensure that the effects of any Force Majeure are minimized and resume full performance under this Agreement within 30 days. If the delay lasts more than thirty (30) days, Client may, at its option purchase the Services from other sources without liability to Company.

General Provisions

This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements. Any amendments must be in writing and signed by both parties. If any provision is found unenforceable, the remaining terms shall remain valid.

This agreement shall be construed in accordance with, and the rights of the parties shall be governed by, the laws of the Pennsylvania state without regard to the principles of conflicts of laws.

We appreciate you selecting us as your trusted bookkeeping provider. We look forward to working with you.